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City Clerk PDF Print E-mail
Written by City Clerk Admin   
Saturday, April 12 2008 04:33

 

The City of Holyoke History: A timeline

 City_Time_Line.ppt

city_hall3 

 

 

The new city hall 1874 and the restoration 1998

The_New_City_Hall_and_restoration.htm

 

 

The City Clerk is the official keeper of municipal records. Under State law, this includes various certificates and licenses, such as birth, death, or marriage (Link). Businesses may register newly formed sole proprietorships and partnerships (Link)  and renew previously granted licenses.  Also, dog licenses are obtained here.

  

In Holyoke, the position of City Clerk has three additional duties; Clerk of the Council (Link),  Elections (Link) and the City Clerk serves as the Registrar of Voters (Link).

 

The Clerk also serves as the Clerk to the City Council, keeping an accurate record of all City Council meetings, preparing the agenda, and recording of all votes and roll call votes and performing special duties. 

City Council website

 

Dogs dog

 Click here for City of Holyoke Ordinances

The fee for dog licenses are as follows:  $5.00 spay/neutered dog (with certificate), $15.00 unspayed/unneutered dog, $10.00 for dogs under 6 months of age.  All dogs must have a valid rabies certificate.  Certificate must be presented at the time the dog license is obtained.  Dog licenses run from April 1 to March 31 (of the following year).  Dogs not licensed by April 30 will be subject to an additional $25.00 late fee.  Dogs not licensed by May 31 will be subject to an additional $25.00 ordinance violation (a.k.a. unlicensed dog ticket).  Those not licensing after a ticket is issued will be forwarded to the Holyoke District Court for a hearing.  Click here for dog license application :  dog_license_application.pdf

 

 

If you need to request a birth, marriage or death record, please submit this request in writing to the office, do not request this via email.  The address is City Clerk, 536 Dwight St., Holyoke, MA  01040.

 

Instructions for requests: The fee for birth, marriage and death records is $7.00. Submit a letter with your name (including birth name), date of birth and photocopy of your driver's license or state issued id and the certificate will be mailed to you.

 

 

Business Certificate

and

Business Registration Applications

 

Business Certificates (for d/b/a entities) and Business Registration (for corporate entities) are administered by the City Clerk.  The fee for a Business Certificate is $40.00 and the certificate is valid for 4 years.  There is no fee for the Business Registration. 

 

The Office of Planning & Economic Development at (413) 322-5655 can assist with these applications or with any questions about doing business in the City of Holyoke.

 

The links below will bring you to the applications.

 

Business Certificate Application

 

Business Registration

 

 

Personal or Property Damage Claim Form:

http://www.holyoke.org/images/stories/dept_public_works/Claim_form_with_City_Seal.pdf

 

Contact information

 

Susan M. Egan, City Clerk  

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413-322-5520

 

Louise K. Bisson, Assistant City Clerk

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Irma Lopez, 2nd Assistant City Clerk

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Kelly Lundgren, Head Clerk

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Patricia Tenney, Principal Clerk

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Secondly, the City Clerk conducts all local, state and federal elections. 

ballot_box

 

Elected Officials

Mayor Alex B. Morse- term 2 years - next election date Nov. 2013.  Duties as described by City Charter. The executive powers of the city shall be vested solely in the mayor, and may be exercised by him either personally or through the several offices or boards of the city in their departments, under his general supervision and control. The mayor shall have the sole power of appointment to all the municipal offices established by or under this act, he may, except as otherwise provided, remove from office by written order any officer so appointed hereunder for any cause which he shall in his official discretion deem sufficient, which cause he shall assign in his order of removal.

 

City Clerk Susan M. Egan  - term 4 years - next election date Nov. 2013.  Duties as described by City Charter: The City Clerk shall have charge of all journals, records, papers and documents of the city, and do such other acts in his said capacity as the city council may require of him. He shall be the clerk of the city council and shall keep a journal of all votes and proceedings. He shall engross all the ordinances passed by the city council in a book provided for that purpose, and shall add proper indexes; which book shall be deemed a public record of such ordinances. He shall perform such other duties as are required by law or shall be prescribed by the city council. 

 

City Treasurer Jon Lumbra - term 4 years - next election date Nov. 2013.  Duties as described by City Charter: The City Treasurer shall collect and receive all assessments for sewers and drains, and all other assessments that may be duly levied. He shall collect all moneys due the city, except taxes, water charges or water rents, and shall receive, have the custody of any [and] pay out all moneys upon the certificate or written order of the mayor and the auditor, and shall cause an accurate account of the same to be kept in proper bookkeeping form, or in such form as the city council may prescribe. He shall, once in six months, or oftener if required, lay before the city council a detailed statement of the condition of the treasury and of all moneys received and paid by him on city accounts during the preceeding six months, and in every such statement the different sources of the city revenues, and the amounts received from each, the several appropriations made, the objects for which they were made and the amount of moneys expended under each, the money borrowed on the credit of the city, the authority under which each loan was made and the terms on which the same was obtained shall [be] clearly and particularly specified.

 

City Councilors (8 members At Large) and (7 Ward Councilors) - term 2 years - next election date Nov. 2013. The city council shall determine the rules of its own proceedings and shall be judge of the election and qualifications of its own members. In case of the absence of the president the council shall choose a president pro tempore, and a plurality of the votes cast shall be sufficient for a choice. The council shall sit with open doors, whether in session as a city council or as a committee of the whole, and shall cause a journal of its proceedings to be kept, which journal shall be open to public inspection. The vote of the council upon any questions shall be taken by roll call when the same is requested by at least three members. A majority of the members of the council shall be required to constitute a quorum, but a smaller number may adjourn from day to day. The council shall, so far as is not inconsistent with this act, have and exercise all the legislative powers of towns and of the inhabitants thereof, and shall have and exercise all the powers now vested by law in the City of Holyoke and in the inhabitants thereof, as a municipal corporation, and be subject to all the liabilities of city councils, and of either branch thereof, under the General Laws, and it may by ordinance prescribe the manner in which such powers shall be exercised.

 

School Committee (2 At Large) and (7 Ward) - term 2 years - next election date Nov. 2013. The management and control of the public schools of said city shall be vested in a school committee, consisting of nine persons, two of whom shall be chosen from the city at large and one by and from the voters of each ward. The school committee may elect a superintendent of schools, who shall also be its secretary, and may appoint such subordinate officers and assistants as it may deem necessary for the proper discharge of its duties and the conduct of its business, shall define their term of service and fix their compensation, and may remove and discharge them at pleasure. The school committee shall exercise the powers and discharge the duties imposed by law upon school committees. All orders, resolutions or votes of the school committee, except those fixing salaries, which involve the expenditure of money, shall be presented to the mayor for his approval.

 

 

Casino Gambling Election Results for Holyoke

 

 

April 25, 1995 - Yes 5656 (65%) No 3351 (37%)

 

November 5, 2002 - Yes 5957 (53%) No 4203 (38%)

 

 

 

Lastly, the City Clerk serves as the Registrar of Voters. 

 

 

 

vote_image

  

Election Dates 2012

 

Last Day to Register for the Presidential Primary

February 15, 2012 

 

Presidential Primary March 6, 2012

 

Last Day to Register for the State Primary

August 17, 2012

 

State Primary

September 6, 2012

 

Last Day to Register for the Presidential Election

October 17, 2012

 

Presidential Election

November 6, 2012  

  

 

 

 

 

 

Bilingual Poll Workers Needed/Necesitamos trabajadores de urnas Bilinque.

We need persons who are fluent in English and Spanish to serve as election workers to assist voters in the 2012 Elections.

Necesitamos personas fluyente en ingles y espanol para servir como trabajadores de eleccion, para que ayuden a votantes en las elecciones 2012.

Poll workers receive $75.00 for half-day shifts/Trabajadores de urnas reciben $75.00 por turno de medio dia.

 

election_worker_clipart

 

PLEASE CLICK ON THIS PDF TO DOWNLOAD A COPY OF THE ELECTION WORKER APPLICATION.   election_worker_application.pdf

 

 

 

Absentee Ballots 

The deadline for all absentee applications is the day before the election before 12:00 noon.  Any late requests cannot be processed.  In case of a holiday , the day before the election, the deadline is the preceeding Friday before 4:30 p.m.

 

Absentee ballots will be available in the City Clerks Office.  There are a few ways to obtain the ballots: 

  1. You may fill out your application and then cast your ballot in the Clerks Office; this procedure is best for voters out of town on election day 

    OR

PLEASE CLICK HERE  TO DOWNLOAD AN ABSENTEE BALLOT REQUEST FORM

 Absentee_Ballot_Request_Form.pdf 

Spanish_absentee_ballot.pdf   

Spanish_absentee_ballot_relative.pdf

 

Mail the ORIGINAL to the  Registrar of voters office, attention Noelia, City Hall, 536 Dwight St., Holyoke, MA  01040.  

 

PLEASE CLICK HERE FOR RELATIVE ABSENTEE BALLOT APPLICATION:

 Absentee_Ballot_Request_Form_by_a_Relative.pdf  

 

  

 

Campaign Finance

 

Office of Campaign and Political Finance, to go to their site click here:  http://www.mass.gov/ocpf/

Blank forms for your reports are available for download here: http://www.mass.gov/ocpf/forms.htm 

For answers to frequently asked questions, see How Do I...?  http://www.mass.gov/ocpf/

 

 

Campaign Finance Reports with $1,000 or more in activity - reporting period ending January 20, 2012.

 

 Patricia C. Devine  1211_001.pdf            Joseph M. McGiverin  1224_001.pdf

 Todd McGee 1212_001.pdf                     Brenna M Murphy      1226_001.pdf

 Rebecca Lisi 1215_001.pdf                     Richard P. Purcell  1227_001.pdf

 Aaron Vega 1216_001.pdf                       Devin Sheehan1228_001.pdf

 Gordon Paul Alexander 1217_001.pdf    John Whelihan  1230_001.pdf

 David K. Bartley1218_001.pdf                 Peter R. Tallman  1231_001.pdf

 Daniel B. Bresnahan   .pdf                                             Linda Vacon   1232_001.pdf

 Alan G. Fletcher  1220_001.pdf                                      Elaine A. Pluta  1234_001.pdf

 Holyoke Charter No 1221_001.pdf                                 Donald Welch   1233_001.pdf

Alex B. Morse  1234_001.pdf 1222_001.pdf

Kevin A. Jourdain  _finance_jourdain_2011.pdf

 

 

 

 

 

 

 

 

 

Last Updated on Friday, January 18 2013 18:20
 
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